International Data Week Registration

Register at the early bird rate

Registration fees

All fees are quoted in Australian dollars ($AUD) and are inclusive of 10% GST (Goods and Services Tax).

Early Bird
Ends 15th July 2025		 Standard
From 16th July 2025
In-Person
Full Registration - Participant $1120 $1320
Full Registration - Student $400 $500
Full Registration - LMIC $400 $500
Day Registration - Participant $550 N/A
Day Registration - Student $250 N/A

Full Registration Entitlements include: 

  • Access to all IDW 2025 sessions Monday 13 October – Thursday 16 October 2025
  • Access to the Exhibition
  • Daily Catering
  • Ticket to the Welcome Reception & Poster Session (Monday 13 October)
  • Opportunity to purchase a ticket to the IDW 2025 Social Evening Event (Wednesday 15 October)
  • Delegate materials

Day Registration Entitlements include:

  • Access to all IDW 2025 sessions on day of registration
  • Access to the Exhibition on day of registration
  • Daily Catering on day of registration
  • Opportunity to purchase a ticket to the Welcome Reception & Poster Session (Monday 13 October)
  • Opportunity to purchase a ticket to the IDW 2025 Social Evening Event (Wednesday 15 October)
  • Delegate materials

Virtual Registration

We are looking forward to welcoming you in person to Brisbane, Australia. The conference has been designed for in person attendance, to provide the opportunity to network and connect with peers, both in the sessions, in between sessions and at the social events. Alongside the conference there will be a range of exciting and inspiring side events and activities to further add value to your attendance. You will need to attend in person to present or run a session or present a poster.

The organising committee is developing the virtual participation offering and will provide more details on what this entails and associated fees. Registration for virtual attendance will open in August 2025.

Donations

As IDW is all about building legacy, we have two partners where you can contribute to our event theme: data for positive change – empowering communities and advancing research.

Travelling to Australia requires considerable travel for many delegates and, in the spirit of social responsibility, a core principle of hosting the event is a commitment to sustainability.

 

LMIC Scholarship Donations

To help include everyone to have a seat at the table and participate in the important discussions at IDW 2025, we’re offering delegates the opportunity to contribute to a registration for a Low-Middle Income Countries (LMIC) grant.
 
You can donate directly through the registration form or via the IDW Secretariat directly with amounts ranging from $20 to a full LMIC registration valued at $400.
 

Support the Reef Restoration Foundation – Great Barrier Reef

IDW 2025 is proud to support the regeneration of the Great Barrier Reef. We’ve partnered with the Reef Restoration Foundation whose core mission is to restore coral reefs, educate others on the importance of our oceans and use science to further coral research and reef monitoring techniques.

We’re inviting delegate and conference donations to create a “Data Week Reef” to help contribute to the restoration of the Great Barrier Reef. You can donate through the registration form or via the IDW Secretariat directly.

IDW 2025 Social Events

Welcome Reception & Poster Session
Monday 13 October 2025
 

The IDW 2025 Welcome Reception & Poster Session will  take place within the Exhibition at the Brisbane Convention & Exhibition Centre and will be the perfect way to kick off the week. Catch up with friends and colleagues and network with sponsors, exhibitors and other delegates.

One ticket to the Welcome Reception & Poster Session is included in each full delegate registration with additional tickets available to purchase in the online registration form. Day registration delegates have the opportunity to purchase a ticket through the online registration form.

Read more about the IDW 2025 social events.

IDW 2025 Social Evening Event – Eat Street Social

Wednesday 15 October 2025

 
Don’t miss out on the ultimate social evening add-on at this year’s conference at the iconic Brisbane Eat Street! It will be a night packed with connections, conversation, and a dash of data-driven fun. It’s the perfect opportunity to network, unwind, and share some byte-sized insights with fellow attendees. Start the evening relaxing on a private river-city cruise travelling past the Brisbane city at sunset to arrive at Eat Street, the historic wharf on the Brisbane River. Read more about the Social Evening Event.
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Terms & Conditions

Cancellation of Registration Deadline: Wednesday, 13 August 2025

Cancellations must be notified in writing (email is sufficient) to the IDW 2025 Secretariat. Cancellations made by Wednesday, 13 August 2025 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by Wednesday, 13 August 2025, without incurring any cost penalty. Refunds for cancellations received after Wednesday, 13 August 2025, will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The IDW 2025 Secretariat must be advised in writing of any alterations or transfers of registrations.

Disclaimer 

All best endeavours will be made to present the program as published on the IDW 2025 website. IDW 2025 and its agents reserve the right to alter, without prior notice, any of the arrangements, timetables, plans, or other items relating to the meeting for any cause beyond its reasonable control. The host and the IDW 2025 Organisers are not liable for any loss or inconvenience caused as a result of such alteration.

IDW 2025 offers numerous sessions and networking opportunities where participants can exchange information and engage with key topics of the Conference. While every effort is made to ensure the relevance, accuracy, and completeness of the content, IDW 2025 assumes no responsibility for its topicality or correctness. Announced lectures and speakers may be subject to change, and substitutions may be made as necessary.

In the event of unforeseen circumstances, the host and the IDW 2025 Organisers do not accept responsibility for any financial loss caused by delays. Participants are advised to take out personal travel insurance, including coverage for personal possessions, cancellations, and unexpected disruptions. IDW 2025 does not cover individuals against cancellations of bookings, theft, or damage to belongings.

During the IDW 2025 Conference, participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote IDW 2025 and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the conference secretariat in advance or onsite to advise of your preference.

IDW 2025 Postponement

In the event of a postponement, all registrations will automatically be transferred to the new IDW 2025 dates. All components of your registration including accommodation bookings, Welcome Reception RSVP and Dinner RSVP will also be transferred. If you are unable to attend on the new dates, you may contact the IDW 2025 Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline.

IDW 2025 Cancellation 

In the event of the cancellation of IDW 2025, all registrations and associated components of attendance will be cancelled and amounts refunded in full.

Enquiries

Please direct all registration enquiries to the IDW 2025 Secretariat
P: +61 7 3255 1002
E: registration@idw2025.org